|Policy Area: Privacy
||Policy Owner: Executive Director
|Policy Number: A16113
||Version Number: 4
|Approved By: Graeme Geldart
||Authorised On: 8 July 2015
|Applies To: Public, Board Members, LPB Staff
||Status: Approved and Published
|Review Date 01/07/2016
|Supersedes: Not Applicable
|Document Name: Policy - Website Usage and Privacy
Legal Profession Act 2008 (WA)
Freedom of Information Statement
Privacy Act 1988 (Cth)
Spam Act 2003 (Cth)
You need not disclose your identity to the The Legal Practice Board of Western Australia (LPBWA) in order to use this website.
The Legal Practice Board is constituted under the Legal Profession Act 2008. The Board has statutory responsibility for the regulation of all legal practitioners of the State. It also regulates the issue of annual practising certificates and owns and administers the Law Library at the Supreme Court.
The Board assists the Supreme Court in the process of admission to practice.
The Legal Profession Complaints Committee, which deals with professional complaints and discipline, is an independent statutory committee of the Board.
The members of the Board consist of the Attorney General and the Solicitor General, all self-nominated Queens Counsel and Senior Counsel whose principal place of practice is in Western Australia and twelve elected members from the profession. The Legal Profession Complaints Committee is supported by the Board and exercises its statutory functions independently of the Board. The Board operates with four other principal committees:
- Admissions and Registrations.
- Professional Affairs.
- Professional Development.
The Board organises its operations into three divisions
- Central Administration (Office of the Board).
- Legal Profession Complaints Committee.
- The Law Library.
Privacy at LPBWA
This policy describes the way that LPBWA collects, holds and discloses information about individuals. In this Policy, the LPBWA and its members are collectively referred to as ‘LPBWA’. LPBWA is subject to the Privacy Act 1988, including the National Privacy Principles. We also comply with the Spam Act 2003 that deals with restrictions on sending emails. We may vary this policy from time to time.
Protecting confidential information is fundamental to our relationship with the public, legal practitioners and LPBWA members. All information received in connection with a practitioner matter is subject to strict duties of confidentiality. We will not disclose that information except in accordance with our professional obligations, as authorised by the practitioner or as contemplated by this policy.
Separate guidelines also apply to information held in relation to LPBWA’s own staff and members.
During the course of exercising our statutory duty we may collect personal information. We may collect the following kinds of personal information:
- name, address, occupation professional membership and contact information
- interests in areas of legal practice or events
- information about people’s dealings with us, our members and legal practitioners.
If you do not give us any of the personal information which we ask you for, it may affect our ability to meet our obligations to you.
Use and Disclosure of Personal Information
LPBWA uses your personal information for the purposes for which it was collected and related purposes (which are normally obvious when we collect it), including to:
- provide our services to practitioners and the public, to manage and account for the services, and to improve the services
- manage our relationships with you
- provide you or our clients with information about legal regulatory developments, events or other services that may interest you
- facilitate our internal statutory operations, including to fulfil our legal requirements.
We may disclose personal information for the purposes for which it was collected, and also:
- Subject to our professional and statutory obligations, to any person where necessary or desirable in connection with our provision of statutory services, such as to the practitioner, other regulatory authorities, or advisors.
- Within LPBWA.
- On a confidential basis to external service providers so that they can provide financial, administrative or other services in connection with the operation and execution of our statutory obligations.
- To a court or tribunal in the course of legal proceedings.
- Pursuant to an order of a court or tribunal under any Act or law.
- As required by law as permitted under the National Privacy Principles.
- With your written consent.
LPBWA takes reasonable steps to protect all information which we hold (including your personal information) from misuse, loss, unauthorised access, modification or disclosure.
We use a variety of physical and electronic security measures, including restricting physical access to our offices, and firewalls and secure databases to keep personal information secure from misuse, loss or unauthorised use or disclosure.
We take reasonable steps to hold information securely in electronic or physical form. We store information in access controlled premises or in electronic databases requiring logins and passwords. All members and staff with access to confidential information are subject to confidentiality obligations.
A cookie is a small message given to your web browser by our web server. The browser stores the message in a text file, and the message is then sent back to the server each time the browser requests a page from the server.
When cookies are used on this site, they are used to store information relating to your visit such as a unique identifier, or a value to indicate whether you have seen a web page. We use session (not permanent) cookies. They are used to distinguish your internet browser from thousands of other browsers. This site will not store personal information such as email addresses or other details in a cookie.
Most Internet browsers are set up to accept cookies. If you do not wish to receive cookies, you may be able to change the settings of your browser to refuse all cookies or to notify you each time a cookie is sent to your computer, giving you the choice whether to accept it or not.
Access and Correction
You may request access at any time to personal information LPBWA holds about you. We may charge you a fee where access is provided. We may refuse to provide access if the National Privacy Principles allow us to do so.
Please also refer to our Freedom of Information Statement for more information.
This policy is authorised by the Executive Director.